Postage meters, commonly known as postage mailing machines, are advanced devices that are highly useful in facilitating the package weighing and postal needs for businesses (helping to take the local post office out the equation.) A good postage meter incorporates the meter stamp that is used as proof of payment, thus helping to eliminate the need for adhesive stamps. Further, a postage meter tracks packages along with the shipping costs, thereby saving money for the company.
Purchasing mailing machines is a great idea for small-to-medium businesses that plan on saving money, time, and frustration during mailing operations. Nevertheless, it is important that you be well-accustomed to the different features that improve the performance of the device. Companies that plan to invest in mailing machines are recommended to consider the following features:
Ability to Save Settings
A postage meter with pre-programmed settings included in the meter proves to be handy for companies that sell items that are packaged the same way every time. Devices that encompass pre-programmed settings have the ability to save the time required in preparing the package. Meters that save the company info handle most of the work when processing the postage, hence saving a great deal of time and money in the long run.
Proper Feed Mechanism
Each office situation tends to vary. Different businesses have different mails to handle and a varying number of staffs that handle the mailings. While all the features presented by a postage meter benefit the end user, some features contribute to the overall cost of the device.
To further minimize unnecessary cost, therefore, companies are advised to opt for essential features that are important to the business and avoid those features that add unnecessary cost to the machine. Choosing machines that come with a proper feed mechanism is a great opportunity to save. Devices with a proper feed mechanism allow the users to choose the way the meter feeds the mail through when the postage is being printed.
Extra Mail Handling Features
Preparing bulk mail items for mailing is a process that takes a lot of time. Postage meters that incorporate important features typically make work easier, which is why they are recommended for businesses that plan to invest in mailing machines. Choosing and purchasing a postage meter that comes with added functions may increase its initial cost. However, it saves a great deal of time and effort in the long run.
Computer Integration & Digital Interface
A good number of advanced postage meters have the capability to connect to a computer. This is a crucial feature that not only allows users to adjust settings on their meter from the computer, but also allows the meter to effectively interact with shipping companies, thus providing up-to-the minute rate information.
Some postage meters supply tracking information for the packages that have gone out. This is important as it allows users to save and adjust the databases of addresses alongside other information that can help in streamlining the entire process of sending repeated mailings.
Buying a Postage Meter
There are numerous leading brands that sell postage meters in the U.S. One of the key brands is the Neopost, which deals in postage meters that provide simple and efficient postage solutions.
Neopost postage meters have a great reputation and help speed up your mail processes irrespective of whether you operate a home office or an enterprise mail room. Postage meters give you the opportunity to add sales messages to your envelopes while monitoring and tracking your mail to reduce the overall postal expenditure.